Ongoing Management Requirements Applicable to Operational Permits
Universal Responsibilities:
- Maintain Systems in Operative Condition: All fire protection and life safety systems—including sprinklers, fire alarms, extinguishers, and communication systems—must be maintained in a fully operative condition at all times. If a system becomes impaired, the fire department must be notified immediately, and a fire watch or other mitigation may be required.
- Record Keeping: Records of all system inspections, tests, and maintenance must be kept on the premises and be made available to the fire code official upon request.
- Maintain Clear Access: Fire lanes, access to fire hydrants, Fire Department Connections (FDCs), and pathways to fire protection equipment must be kept clear and unobstructed at all times.
- Housekeeping: The premises must be maintained in an orderly manner, free from the accumulation of combustible waste and debris that could create a fire hazard.
- Permit on Site: The approved operational permit must be posted or kept on-site and be readily available for inspection.
- Staff Training: Employees must be trained on the fire safety procedures for their workplace, including the location of fire extinguishers and evacuation plans.
Responsibilities for Specific Use Types:
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Specific Responsibilities for Additive Manufacturing:
- Follow Manufacturer Instructions: You must ensure that all additive manufacturing equipment is installed, operated, and maintained in strict accordance with the manufacturer’s instructions.
- Dust and Metal Compliance: If your operation involves combustible dusts or metals, you must also comply with the specific requirements of CFC Chapter 22 (Combustible Dusts) and/or Chapter 59 (Flammable Solids), including conducting a Dust Hazard Analysis.
- Powder Combustibility: You are responsible for determining the combustibility and explosibility of any metal powders used in the process. This may require testing in accordance with ASTM E1226.
- Fire/Explosion Protection: Continuously maintain all required fire and explosion protection systems, such as specialized fire suppression, explosion venting, or inert gas systems, in full working order.
- Dust Control: Regularly inspect and maintain the dust collection system to ensure it is operating effectively and preventing the accumulation of combustible dusts on surfaces.
- Control Ignition Sources: Strictly control all potential ignition sources in the manufacturing area, including static electricity, open flames, and hot surfaces.
Specific Responsibilities for Malls:
- Maintain Egress: You must ensure that all kiosks, retail displays, and concession equipment are positioned according to the approved floor plan and do not obstruct the required egress width of the mall common area.
- Maintain Fire Protection Access: Placement of fixtures must not obstruct access to any fire protection equipment, including fire alarm pull stations, extinguishers, or standpipe connections.
- Lease Plans: You must maintain an up-to-date set of lease plans for the mall and make them available to the fire department. These plans must show tenant spaces, common areas, and all exits.
- Emergency Plan: Review and practice the mall’s emergency plan with all staff. Ensure all tenants and employees are aware of their responsibilities during a fire alarm or evacuation.
- Vehicle Displays: If displaying liquid- or gas-fueled vehicles, you must ensure their batteries are disconnected, fuel tanks are near-empty and locked, and a drip pan is placed underneath.
Specific Responsibilities for Cryogenic Fluids:
- Secure Containers: All containers and tanks must be secured to prevent shifting or falling.
- Maintain Signage: Ensure that all required hazard identification signs are in place, including NFPA 704 placards and warnings against entering the area without authorization.
- Pressure Relief: Pressure relief valves and devices must be maintained in good working order and positioned so that any discharge is directed away from personnel and combustibles. Do not tamper with or cap relief devices.
- Ventilation: If located indoors, the mechanical ventilation system for the storage area must be maintained and fully operational.
- Training: Ensure personnel are trained on the specific hazards of cryogenic fluids, including thermal burns and asphyxiation, and are provided with the proper Personal Protective Equipment (PPE).
Specific Responsibilities for Hot Work:
- Pre-Work Inspection: Before starting, you must inspect the area and remove or protect all combustible materials within a 35-foot radius. Cover any floor or wall openings to prevent spark travel.
- Provide a Fire Watch: A trained fire watch must be assigned for the duration of the hot work and must remain on-site for a minimum of 30 minutes after the work is complete. The fire watch's only duty is to watch for fire.
- Fire Extinguishers: At least one portable fire extinguisher with a minimum 2-A:20-B:C rating must be immediately accessible in the hot work area.
- Maintain Equipment: All hot work equipment must be maintained in good working order and inspected prior to each use.
- Authorize All Work: You must maintain an internal hot work authorization program. No hot work should proceed without a signed on-site permit from the responsible manager.
Specific Responsibilities for Dry Cleaning:
- Solvent Classification: You must not change to a more hazardous (lower flash point) cleaning solvent than the one your facility was designed and approved for without first obtaining a new permit.
- Equipment Maintenance: All dry-cleaning machines, filters, and reclamation systems must be maintained in good working order and in accordance with the manufacturer’s instructions to prevent leaks and fugitive vapors.
- Ventilation: The mechanical ventilation system must be maintained and operated at all times when the dry-cleaning equipment is in use.
- Control Ignition Sources: If using combustible solvents, you must strictly control all ignition sources in the dry-cleaning room.
- Spotting and Pre-treating: Ensure that any spotting or pre-treating is done with approved solvents in a well-ventilated area, and that all materials are properly stored and disposed of.
Specific Responsibilities for Energy Storage Systems:
- System Maintenance: You are responsible for ensuring the ESS and its associated safety systems (fire suppression, detection, ventilation) are maintained in accordance with the manufacturer’s instructions and the approved maintenance plan. All systems must remain in operative condition.
- Maintain Clearances: Do not place any storage or equipment within the required clear working space around the ESS equipment.
- Maintain Signage: All required signage, including the location of disconnects and any specific hazard warnings, must be maintained and clearly visible.
- Emergency Response Plan: The approved Emergency Response Plan and decommissioning plan must be kept on-site. You must ensure that facility staff are aware of the plan and their responsibilities.
- Prevent Vehicle Impact: If the ESS is subject to vehicle impact, you must maintain the required bollards or other protective barriers in good condition.
Specific Responsibilities for Exhibits and Trade Shows:
- Maintain Approved Layout: You must ensure the approved floor plan is followed. All exhibit booths, displays, and furniture must be positioned to maintain the required width of all aisles and exit paths.
- Flame Resistance: All combustible decorative materials, drapes, and backdrops used in booths must be treated with a flame retardant. Certificates must be available on-site for inspection.
- Electrical Safety: Ensure that all temporary wiring is in good condition, protected from damage, and does not create tripping hazards. Do not overload electrical circuits.
- Prohibited Materials: The use and storage of hazardous materials are strictly limited and require separate approval.
- Vehicle Displays: If displaying liquid- or gas-fueled vehicles, you must ensure their batteries are disconnected, fuel tanks are near-empty and locked, and a drip pan is placed underneath.
Specific Responsibilities for Explosives:
- Licensed Operator: All activities must be conducted under the direct supervision of a person holding the appropriate state and/or federal license or certification.
- Secure Storage: You must store all explosive materials in approved magazines that are kept locked, properly placarded, and clear of all combustible materials and vegetation.
- Maintain Inventory: Keep a precise, up-to-date inventory log of all explosive materials. This log must be available for inspection at all times.
- Prohibit Ignition Sources: You must strictly prohibit smoking, open flames, and other ignition sources within the regulated area (typically 50 feet) of any explosive materials.
- Emergency Plan: You must have an approved emergency plan and ensure all personnel are trained on the procedures for handling an accidental initiation, fire, or other emergency.
Specific Responsibilities for Fire Hydrant/Valve Use:
- Authorized Use Only: This permit is granted for a specific purpose and duration. The hydrant or valve must not be used for any other reason.
- Proper Equipment: You must use only approved hydrant wrenches and other equipment to operate the hydrant to prevent damage.
- Immediate Availability: The hydrant must remain immediately available for fire department use at all times. All of your equipment must be instantly removable.
- Report Damage: You are responsible for immediately reporting any damage, leaks, or malfunctions of the hydrant or valve to the water purveyor and the Fire Department.
- System Restoration: Upon completion of the work, you must ensure the hydrant is fully closed and the control valve (if used) is returned to its fully open and locked/supervised position. You must notify the Fire Department that the system is back in service.
Specific Responsibilities for Flammable Liquids:
- Control Ignition Sources: You must strictly control all potential ignition sources. "No Smoking" signs must be posted and enforced. All electrical equipment must be suitable for the location.
- Proper Storage: Store liquids in approved, closed containers and within approved flammable liquid storage cabinets or rooms. Do not store quantities in excess of your permitted amount.
- Maintain Containment: Regularly inspect secondary containment systems, dikes, and spill control measures to ensure they are not compromised and are free of debris or water.
- Employee Training: Ensure personnel are trained on the hazards of the liquids they handle and the procedures for safe dispensing and emergency spill response.
- Maintain Signage: All required hazard identification signs, including NFPA 704 placards and product labels, must be maintained and clearly visible.
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